WooCommerce Order Approval

WooCommerce Order Approval Plugin – Control Your Orders with Confidence

Managing order approval workflows in your WooCommerce store just got easier. The WooCommerce Order Approval plugin introduces a structured, efficient way to approve or reject customer orders before payment or fulfillment. Whether you’re running a wholesale shop, food delivery service, or a business requiring order verification, this plugin empowers you with full control over every transaction. With built-in support for live order status updates, selective item rejection, and automatic rules, you can streamline your sales process and improve customer satisfaction. Perfectly compatible with MarketKing-powered marketplaces, this plugin works seamlessly in complex WooCommerce setups.

Simplify WooCommerce Order Management with Approval Workflows

The WooCommerce Order Approval plugin brings a powerful order approval system into your WooCommerce store. Here’s what it can do:

• Enable order approval before or after payment.
• Approve or reject individual products in an order.
• Automatically approve orders by rules (payment method, shipping, coupon, product, category, user role, subtotal).
• Display a real-time order approval timeline for customers.
• Allow manual or automatic refunds on rejection.
• Support email notifications for approved/rejected orders.
• Allow customers to cancel approved orders within a time limit.
• Cancel unpaid orders automatically.
• Embed approval/rejection links in admin order emails.
• Show a time selector in the checkout process.
• Support WPML and Falang for multilingual translations.

Key Features of WooCommerce Order Approval

Advanced Features That Put You in Control

Gain better control and visibility over WooCommerce order workflows. Here’s a breakdown of its features and their benefits:

1. Two Approval Workflows

• Pay and wait for approval: Customers pay at checkout. Admin can later approve or reject the order or specific products.
• Wait for approval and pay: Orders are placed without payment. Customers are asked to pay only after admin approval.

This flexibility fits different business models, including services, B2B, and food delivery.

2. Live Order Timeline

A real-time visual timeline is displayed on the order details page. It updates automatically, showing each step of the approval process without manual refresh. This keeps customers informed and reduces support queries.

3. Product-Level Rejection

You can reject specific items in an order. If using the “wait and pay” method, the customer pays only for approved products. If using “pay first,” the system calculates the refund amount for rejected items.

4. Email Notifications

Customized email notifications are sent automatically when an order is approved or rejected. This ensures timely communication and professional interaction.

5. New Order Statuses

The plugin adds three key order statuses:

• Waiting for approval
• Approved
• Rejected

It also maps existing WooCommerce statuses to ensure accurate timeline updates and smooth operations.

6. Approval by Rules

Set automatic approval rules based on:

• Payment method
• Shipping method
• Coupon codes
• Specific products or categories
• Customer roles
• Order subtotal (excluding taxes)

These rules eliminate manual reviews for trusted transactions, saving time.

7. Admin Email Integration

When a new order is placed, the admin email includes direct links to approve or reject the order, speeding up decision-making.

8. Customer-Initiated Cancellation

You can allow customers to cancel orders within a set time window after approval, giving them flexibility while maintaining your control.

9. Auto-Cancel Unpaid Orders

If an order isn’t paid within a set time after approval, it’s auto-canceled. This helps you avoid pending payments cluttering your dashboard.

10. Automatic Refunds

Enable auto-refund for rejected orders, provided the payment gateway supports it. This reduces manual processing.

11. Checkout Time Selector

Add a delivery time selector on the checkout page—ideal for restaurants and scheduled services.

12. WPML and Falang Support

Use the Text menu to translate and customize messages for multilingual shops. All frontend and email messages can be edited for clarity.

Boost Operational Efficiency and Improve Customer Experience

The WooCommerce Order Approval plugin isn’t just about managing orders—it’s about enhancing your entire store process.

1. Reduce Manual Processing

Automatic approval based on rules means less time spent on repetitive tasks, especially when integrated with MarketKing‘s advanced marketplace systems.

2. Build Customer Trust

The real-time approval timeline and email updates keep buyers in the loop, improving satisfaction and transparency.

3. Increase Operational Flexibility

With both “pay first” and “wait to pay” workflows, the plugin supports various business models including pre-order, made-to-order, and approval-based fulfillment.

4. Prevent Revenue Loss

Only approved products get paid for. This avoids disputes over unavailable items and ensures correct payments.

5. Improve Refund Management

Automatic refund calculations and triggers save time and reduce errors in processing rejections.

Why Choose WooCommerce Order Approval Over Others?

1. Product-Level Precision

Reject individual items within an order—not just entire orders—giving you detailed control over fulfillment.

2. Timeline Transparency

Customers view a dynamic, always-updated order timeline, removing uncertainty and improving the experience.

3. Seamless MarketKing Compatibility

The plugin integrates smoothly into MarketKing-powered marketplaces, supporting multi-vendor workflows with centralized approval logic.

4. Lightweight and Native Integration

Built using native WooCommerce features. No 3rd party dependencies. This ensures stability and compatibility with standard WooCommerce setups.

5. Smart Workflow Automation

Save time with automated decisions based on business logic like shipping, subtotal, or product type.

Who Should Use WooCommerce Order Approval?

This plugin is ideal for any WooCommerce store that requires control over order approvals. Specifically:

• Wholesale Stores: Where orders may need verification before confirmation.
• B2B Marketplaces: Especially those using MarketKing, where manual approval is essential.
• Food Delivery Businesses: That require scheduled delivery times and product confirmation.
• Made-to-Order Retailers: Who need to check availability before accepting orders.
• Custom Service Providers: Where admin needs to assess each order before accepting payment.

Take Control of Your WooCommerce Orders Today!

Gain full control over your WooCommerce store’s ordering process with the WooCommerce Order Approval plugin. From automatic approval rules to live timelines, this plugin ensures accuracy, customer clarity, and efficiency in every transaction. Perfect for both standalone stores and those powered by MarketKing, it brings structure and flexibility to your workflow.

Start streamlining your WooCommerce order management now—get the WooCommerce Order Approval plugin today.